The Instinctive Notes API will now send information to specified webhooks every time a Schedule is created or updated in Instinctive Notes.
Instinctive Notes Premium is required to access the Instinctive Notes API and webhooks.
Instinctive Notes 2.4.2 released
New Features
Patient History Tab
New patient history tab with access to key patient information without having to review all notes.
Data includes:
Self ratings history chart
Last recorded diagrams, body and ROM
Last recorded test results
Current assessment details, Diagnosis and Underlying Conditions
Patient phone number (if the phone number is avaialble) - click to call
Delete Medical Alerts & Client Notes
Medical alerts and client notes can now be deleted in the Instinctive Notes for iOS. Deletions will be processed against the patient record and update on all devices with access to Instinctive Notes.
Deletions of medical alerts and client notes in Instinctive Notes for Web will be automatically received and removed from Instinctive Notes for iOS
Additional text notations
It is now possible to add extended text notations against many of the pick list options in Instinctive Notes for iOS. These text notations are stored with the selected option and displayed in the SOAP note history. Where appropriate additional text will be copied from previous notes, either directly or with smart copy.
Text notations can be added to:
Goals
Referrals
Recommendations
Products
For referrals and products, the additional notations will be available for viewing by reception staff in Instinctive Notes for Web.
Updates
To remove complexity from our list selections the setting of favourites for pick lists has now been moved to the Settings area in Instinctive Notes for iOS. Tap the “More” tab and then your name to access settings. Items that are set as favourites will continue to be sorted to the top of the specified list, and a smaller heart will show next to the item.
To make setting review weeks for plan schedules clearer, a new review icon is now used. A capital “R” instead of a star. Select the “R” to indicate that the specified week should be a review week.
Add Cliniko medical alert syncing with Instinctive Notes
Cliniko medical alerts now sync in both directions with Instinctive Notes.
A medical alert created in Cliniko will sync to Instinctive Notes during overnight processing and then will be available in the Instinctive Notes iOS app and the Instinctive Notes Web app. Changes and deletions will likewise be sync’d overnight.
Creation, updates and deletion of medical alerts will likewise be sent to Cliniko. Changes are sent immediately after the record has been altered.
This process will allow reception staff who primarily work in Cliniko, and do not use the Instinctive Notes Web app, to see the medical alerts that a Practitioner has set or updated for their patients.
This feature is only available to Instinctive Notes Premium subscribers. More information on premium is on our Web site.
Improved mapping of Cliniko businesses to locations
Cliniko businesses are now more clearly mapped to Instinctive Notes locations.
This fixes a bug where a change of address for a Cliniko business would cause a new Instinctive Notes location to be created.
From now on Cliniko businesses will be formally linked to Instinctive Notes locations so if the details on a business are changed they will automatically be changed in Instinctive Notes as well.
Naming for locations that are sync’d from Cliniko is now clearer as well.
Support Cliniko Sharding
Cliniko now has database sharding, where data shard may independently be held in a different location from other shards.
Instinctive Notes now understands and processing Cliniko shards. If there’s ever a requirement to update your Cliniko API key with Instinctive Notes then it will be fully supported.
Simply add the full Cliniko API key into Instinctive Notes, including the shard at the end.
Allow deletion of medical alerts and client notes in the Web app
Medical alerts and client notes can now be deleted from the Instinctive Notes Web app.
Once deleted they will no longer appear.
The next version of Instinctive Notes for iOS will also process any deletions made on the Web and remove them automatically from the iOS app.
Add generation of schedule records for wellness schedules
Schedule records, with their associated plan and actual counts, are now created for wellness schedules.
The records are created for the number of weeks out from the consultation that the plan is set. When you record a note for a patient consultation it will also be recorded on the schedule.
This allows a complete view of a patient’s history in terms of planned consultation and actual attendance. The details are displayed on a patients schedule tab in Instinctive Notes web.
Improvements to the Instinctive Notes API
A number of improvements added to the Instinctive Notes API.
Add Webhooks to be notified when Instinctive Notes records are created or updated
Deliver client and user reference ID’s from your integration to allow easier data matching
Substantially improve filtering options so you can get the records you need from the API
Add security measures for third party access to the API
The full details of the Instinctive Notes API are on GitHub.
Improved performance for client searching
Internal updates to improve performance for client searching on Instinctive Notes web.
Timeout’s and app crashes have been reduced.
Performance of the entire of Instinctive Notes is improved as a result.
Additional user security features
Security improvements across the board
Reset password
You are now able to request a reset password from within the Instinctive Notes Web interface. There are multiple options to start the reset.
COMING SOON - You can request a password reset in the Instinctive Notes App under the “More” tab
The Instinctive Notes Web Sign In screen has a link to reset your password
Passwords can be reset by Administrators and Owners in the settings area for any Practitioners or Assistants in your practice.
Where you request a password reset yourself an email will be sent with a password reset link. Click the link and chose your new password. The link will remain active for one hour, after that a new link will be re-sent.
From this point on the Instinctive Notes support team will no longer be able to reset passwords for you.
Session timeout
Instinctive Notes Web now has a session time out. If your browser remains idle for 1 hour you will be signed out of Instinctive Notes and will have to sign in again.
This substantially improves security of your data if you happen to access Instinctive Notes on a PC which is not your own.
Keep me signed in
To make sure you don’t have to continually sign in after every hour of idle time you are now able to set an option during sign in which will keep you signed in for 1 month. Simply check the “Keep me signed in on this computer” option during sign in.
Sign out of all devices
Know as “Reset sessions” this option will sign you out of all your devices, both the Instinctive Notes App and Instinctive Notes Web. The option can be accessed under the “My Profile” link in Instinctive Notes Web to sign out of your own devices.
If you are an Administrator or Owner then you can sign out of all devices for any of your Practitioners or Assistants.
These options are particularly useful if you lose a device or a team member leaves your Practice.
Instinctive Notes 2.4.1 released
New Features
New Zealand Support
Full support for our launch in New Zealand.
All current Instinctive Notes features are available to our NZ customers.
Improvements
Plan Schedules
Detailed Plan Schedules can now be extended to 16 weeks. Particularly useful if you have patients who are on holiday causing gaps in your three month plan of treatment.
ROM/Body Diagrams
ROM and Body diagrams which are selected for “Copy from previous” are now auto-saved.
Fixes
Birthday’s now display properly on the Client Notes screen.
Dark mode is working correctly on the sign in screen.
Bugs fixed in “Copy from previous” ROM values.
Reorder of quick links on the “More” tab for clarity.
Instinctive Notes launches in New Zealand
Hello New Zealand
We’re really proud of this one - if you are based in New Zealand you can now sign up for Instinctive Notes.
New Zealand accounts get all the features and benefits of Instinctive Notes and we are connecting with Cliniko, Nookal and Mindbody at launch.
Prices are based in New Zealand dollars, so you will get certainty with your Instinctive Notes Subscription fees.
Data for New Zealand customers is held in our Sydney data centre.
We can’t wait to get the benefits of Instinctive Notes for compliance, speed and productivity into the hands of the Allied Health professionals in NZ.
Instinctive Notes Changes Billing Provider
Welcome to Stripe
We have changed our billing provider to Stripe. This provides a set of in the background improvements to Instinctive Notes.
The major benefit is that you get much more information on the invoices you receive, including:
Details of the plan you are on, including number of locations and practitioners
Clear display of the GCT calculated and applied to the invoice
An attached PDF invoice to make your record keeping easier
The next time you update your credit card in Instinctive Notes you will be moved across to Stripe. Your billing date will change and a refund of any amount on the old billing provided will be returned to you.
Instinctive Notes 2.4 released
New Features
View and Copy Last
For a key set of fields you can now view the last set of details recorded regardless of how long ago you recorded them. You can optionally copy the last set of details into the current note.
The following data is available to view and copy last:
Test Results
Body Diagram
ROM Diagram
ROM Values
This means that no matter how many consultations have passed between the last time any of these items was recorded you can review the data right inside your SOAP note and optionally copy it as a starting point for recording your current note.
For instance being able to start with a list of test results that you have previously performed will substantially improve the accuracy and completeness of your objective diagnosis for your patients and provide a much better understanding of how your patient is responding to your treatments.
Test Results Tab
A new “Results” tab has been added to the test results screen which will contain all the currently recorded test results. It’s a clear and concise summary of the recorded results and means you no longer have to hunt through the list of possible tests to see which tests have been recorded. Faster review and editing for practitioners is the result.
Treatment Additions
The treatment items have been added with this release:
New Gonstead buttons T13, S2-6 and hand listings.
Revised Gonstead limb secondary lists
Push/Pull techniques and failure options for adjustment techniques
Shimizu test Neuro-Refles tests
Add “Throbbing” as a quality to describe a complaint pain
Head and neck added to complaint locations
Instinctive Notes 2.3.9 released
Improvements
Medical Alerts
Medical alerts can now be added or updated right inside the SOAP note.
On the Subjective tab there is a new exclamation button at the top right of the screen. The button will show red when there are medical alerts assigned to a patient.
Tap the button to add or update medical alerts at any time during your SOAP note recording.
Dark Mode
Instinctive Notes now supports iOS Dark Mode, which was added to iOS and iPadOS 13. If your device is set to dark mode Instinctive Notes will now display in dark mode.
Major infrastructure upgrade
Infrastructure has been upgraded to improve performance and security of the entire Instinctive Notes service.
Connections between Instinctive Notes components have been upgraded with additional security features to more thoroughly protect all stored data.
Restructure and improve app settings
Instinctive Notes account settings, accessed through the Instinctive Notes Web App, now clearly show all available settings to all users, and who in your practice has the ability to change particular settings.
Settings have been split between Admin and Owner levels to more easily make available less important settings to associate users or reception staff.
Instinctive Notes 2.3.8 released
Improved features:
Medical alerts
Medical alerts are now prominently shown at the top of the client SOAP history screen and the client notes screen. A red bar will show across the top of the screen, including all the text for all recorded medical alerts. It’s impossible to miss.
The medical alert indicator “!” on the appointments list is now tappable to see the full list of medical alerts for that client. Now when you are reviewing your day you can see all patients you are seeing who have medical alerts and quickly tap them to see what the alerts are. You’ll always be prepared to treat your patients understanding exactly where additional care and attention is required.
Additional adjustment techniques
Now you can record technique failures for the adjustments you have performed. Where appropriate the technique list now has failure modes for many of the adjustment styles.
Additionally, techniques are captured in the order that you record them, if you apply a technique and it fails, then you apply it successfully, the failure will be recorded before the success and you can the sequence you took to deliver the appropriate adjustments.
Other improvements
Techniques can now be cleared with a tap of the “Clear All” button.
Appointments for the next two weeks are available for each patient, tap “Appointments” next to the Schedule section of the Plan Treatment page.
The reminder to enter the “Overall Rating” had now been removed.
Improve treatment note details sent to Cliniko and Nookal
Only information recorded in the Instinctive Clinical Note is now sent to Cliniko and Nookal.
The note detail is more concise and understandable.
Headings and fields where no information has been recorded are removed.
Improve client renaming clashes for Front Desk accounts
Current clients can now be renamed to have the same name as a previously deleted client without causing a crash.